Packing slip number and date
Give the document a reference that can be discussed without relying only on the customer name. The issue or packing date helps distinguish a reshipment from the original parcel.
Free packing slip generator
Create a packing slip as precise as the shipment.
Create a clean, price-free packing slip in your browser. No account, no spreadsheet, and no customer data sent to a server.
Local-firstYour draft stays on this device
Print-readyLetter, A4 and thermal compact
01
Document setup
Choose the paper that matches your printer.
02
Ship from
The sender or business fulfilling this order.
Business logo
Add an optional logoPNG, JPG or WebP · max 2 MB · stored only in this draft
03
Ship to
The recipient details that will appear inside the package.
04
Packed items
List only what is physically included in this package.
1
05
Packing notes
Optional instructions or a short note for the recipient.
A focused workflow
From order details to a packed box.
- 01Enter the shipment
Add the sender, recipient and packed items.
- 02Check the document
Use the live preview to catch missing details.
- 03Print or save
Use your browser to print or create a PDF.
Packing slip basics
What is a packing slip?
A packing slip is a fulfillment document that lists the products physically included in a shipment. It usually travels inside the box, pouch or mailer so the recipient can compare the delivered items with the order they expected. The document also gives the packing team a final record of what went into that specific package, which is especially useful when one order is divided across several boxes.
Unlike an invoice, a packing slip is not primarily a request for payment and does not need prices, taxes or totals. Unlike a shipping label, it does not route the parcel through a carrier. Its job is simpler: identify the shipment, show who sent and received it, and state the quantity of each item actually packed. That makes the document useful for ecommerce orders, wholesale fulfillment, replacement shipments, gifts and internal stock transfers.
A printable packing slip should reflect the finished package, not merely copy the original order. If an item is backordered, substituted or shipped separately, list only what is present in the current box and use the package or notes fields to explain the split. This produces a more useful document for both the recipient and the team handling questions after delivery.
A practical ruleFinalize the packing slip after the box is packed. The quantity on the document should match the physical contents the customer can count on arrival.
What should a packing slip include?
The best packing slip template includes enough information to identify the order and verify the box without turning the page into an invoice or warehouse report. Start with the fields below, then leave optional details blank when they do not help the recipient or fulfillment team.
Sender and recipient
Show the business or person that packed the order and the recipient whose package this is. Use the actual delivery address so the document can be matched to the parcel.
Order or PO reference
Connect the shipment to the buyer's order number, purchase order or marketplace reference. This is often the fastest way for support teams to locate the original transaction.
SKU, description and quantity
List every included product on its own row. A SKU supports internal identification, while a plain-language description and packed quantity help the recipient check the contents.
Shipment and package numbers
Optional shipment references are useful when an order is split. A label such as “1 of 2” tells the recipient that another box is part of the same fulfillment.
Short packing notes
Add only information that helps someone handle or verify the shipment, such as a partial delivery or substitute. Keep payment details and internal-only comments elsewhere.
Know the document
Packing slip vs. invoice vs. shipping label
These documents can relate to the same order, but they solve different problems. Keeping their roles separate prevents prices from appearing in a gift shipment and avoids mistaking an internal contents list for a carrier label.
| Document | Primary purpose | Typical information | Where it goes |
|---|---|---|---|
| Packing slip | Confirm what was physically packed. | Order reference, addresses, SKUs and quantities. | Usually inside the package. |
| Invoice | Request or document payment. | Prices, taxes, totals, terms and payment details. | Sent to the buyer or accounts-payable contact. |
| Shipping label | Route and track a parcel through a carrier. | Delivery address, service, barcode and tracking data. | Attached to the outside of the parcel. |
Real fulfillment work
Make each packing slip match the shipment.
A free packing slip generator is most useful when it removes spreadsheet setup without removing the final human check. Use the live preview while packing, then print or save the packing slip PDF only after the item rows match the box.
- 01
Single-box ecommerce orders
Independent sellers can create a clean contents list without exposing product prices. Include the marketplace order reference, delivery address and final packed quantity so the customer can recognize and verify the order immediately.
- 02
Split and partial shipments
Generate one document for each box rather than repeating the complete order on every slip. Use package numbering and notes to show that more parcels are expected, and list only the products inside the current package.
- 03
Wholesale and purchase-order fulfillment
B2B recipients often reconcile deliveries against a PO. Add that reference and preserve clear SKUs, descriptions and unit quantities, while keeping financial terms on the separate invoice used by the buyer's accounting team.
- 04
Replacement, sample and gift packages
A price-free document is useful when the recipient needs to know what arrived but should not see billing information. A brief note can identify a replacement or sample without turning the packing slip into a customer-service letter.
Print formats
Use the paper your operation already runs on.
Letter and A4 are the broad ecommerce defaults. The compact 4 × 6 format is kept specifically for thermal packing-slip workflows, not as a substitute for a postage label.
Common questions
Simple by design.
Is a packing slip the same as a shipping label?
No. A shipping label routes the parcel through a carrier. A packing slip goes inside the package and lists what was packed.
Does this packing slip show prices?
No. This generator deliberately excludes prices, taxes, totals and payment details so the document stays focused on fulfillment.
Where is my order information stored?
The draft, including an optional logo, is stored only in this browser using local storage. It is not uploaded to PackingSlip.net in this version.
Can I save the packing slip as a PDF?
Yes. Select Print / Save PDF, then choose your browser's PDF destination instead of a physical printer. The resulting file uses the selected Letter, A4 or 4 × 6 page format and contains only the packing document, not the editor or help content.
Which paper size should I choose?
US Letter is the default for standard office printers in the United States, while A4 fits the common international office format. Choose thermal compact only when your packing workflow is set up for a 4 × 6 packing slip; it is not a postage label.
How do I handle an order shipped in two boxes?
Create a separate packing slip for each package, enter a package reference such as “1 of 2,” and list only the items in that box. This lets the recipient see that the delivery is split without incorrectly reporting missing products.
Should a packing slip include return instructions?
It can include a short return reference when that helps the recipient, but detailed policies and prepaid carrier labels are better provided as separate documents or links. Keep the packing slip focused on identifying and checking the shipment.
Is a packing slip a customs document?
No. International shipments may require a commercial invoice, customs declaration or other carrier and government paperwork. A packing slip can accompany those documents, but it does not replace them or provide the required valuation and origin data.